AHRA Annual Meeting

2025 Annual Meeting

AHRA 2025 Annual Meeting Exhibitor Resources

Exhibitors are encouraged to bookmark this page and check back regularly for updates on important deadlines and information.

The Exhibitor Experience at Annual Meeting

Important Upcoming Dates

  • Week of May 5
    – Anticipated launch of Exhibitor Service Kit
    – Anticipated launch of Exhibitor Registration
  • Monday, June 2
    – Deadline to submit booth payment
  • Friday, June 13
    – Deadline to submit a sub-block housing request
  • Wednesday, July 2
    – Advance warehouse begins accepting shipments
  • Monday, July 7
    – Freeman Discount Deadline to order booth materials
  • Thursday, July 11
    – Deadline to book the discounted hotel rate
  • Thursday, July 11
    – Discount Deadline to submit Early Bird Lead Retrieval Order Form
  • Thursday, July 25
    – Last day for Advance Shipments to arrive at Warehouse without surcharges
  • Friday, August 1
    – Last day to order lead retrieval
    – Shipments to show site will be accepted beginning this date. Shipments arriving before this date may be refused by the facility.

Booth Packages

  • Listing in the online exhibitor directory (pre- and post-event)
  • Company name and description in the mobile app exhibitor directory
  • Exhibitor badges: four (4) per 10x10 sq ft of exhibit space
  • 8' high backwall and 3' high sidewall drape (for linear booths only)
  • Identification sign with company name and booth number
  • 24-hour perimeter security services
  • Post-show attendee mailing list (upon completion of post-event survey)
  • Priority points toward 2026 anticipated onsite space selection

Exhibitor Portal

AHRA’s Exhibitor Portal is now live! Exhibitors received an automated email from Cadmium with log-in credentials. Please log-in and update your information for AHRA’s Mobile App by Friday, August 1.

Exhibitor Schedule

Move-In

  • Friday, August 1: 12:00 – 5:00 PM (*Pre-approval required for early move-in)
  • Saturday, August 2: 8:00 AM – 5:00 PM
  • Sunday, August 3: 7:00 AM – 1:00 PM (**All booths must be set up by 1:00 PM)

Gathering Place Show Hours

  • Sunday, August 3: 3:00 PM – 6:00 PM
  • Monday, August 4: 11:00 AM – 2:00 PM
  • Tuesday, August 5: 11:00 AM – 2:00 PM

Move-Out

  • Tuesday, August 5: 2:01 PM – 10:00 PM

IMPORTANT: No part of an exhibit may be removed during show hours without special permission from AHRA. Early dismantling may result in loss of priority points and future exhibit eligibility.

View Annual Meeting Schedule

Exhibitor Registration

Exhibitor registration is now live! Exhibitors received an email from exhibits@ahra.org with their unique registration codes and registration instructions. If you have any questions or need assistance, please contact registration@ahra.org.

Exhibitors receive four (4) badges per 10x10 sq ft of exhibit space. Additional badges may be purchased:

  • Exhibitor Full Conference – Non-member: $750
  • Exhibitor Full Conference – Member: $650
  • Exhibitor Gathering Place Only: $225

Badges include access to the Gathering Place and official program sessions (excluding ticketed events). To receive CEs, exhibitors must register as attendees. Badges are for exhibitor employees or contractors only.

View Registration Policies

Exhibitor Housing

The official AHRA 2025 hotel is the Paris Hotel and Casino. Discounted room rates available until Thursday, July 3 (or until sold out).

Book Now

Need 10+ rooms?

Email housing@ahra.org to apply for a sub-block.

⚠ Hotel Scam Warning: Only book housing through AHRA’s official site or links. Do not respond to unsolicited housing offers – these are not sanctioned by AHRA.

Quick Links

Shipping Information

Shipping information can be found in the Exhibitor Service Kit. If you have any questions in regards to shipping, please contact Freeman directly.

Quick Contacts

2026 Annual Meeting

Call for Presentations