COVID-19 Safety Protocols

AHRA Annual Meeting & Exposition COVID-19 Safety Protocols as of May 18, 2021

A safe and comfortable experience at AHRA’s 2021 Annual Meeting is a top priority for AHRA as we plan for your arrival at Music City Center in Nashville this August.

Given the evolving nature of the vaccine rollout, as well as changing local, state and national guidelines and requirements, safety protocols will naturally be fluid. AHRA reserves the right to modify or update these safety protocols at any time so that they are appropriately tailored to the state of the pandemic, its attendant health and safety risks, and national, state, and local requirements, during the event.  

These safety protocols may not be finalized until a few weeks prior to the event. Please check back in periodically so you are aware of the safety protocols you will be expected to follow while attending the event.

By attending AHRA’s Annual Meeting, you and anyone travelling with you agree to follow the safety protocols set in place by AHRA and Music City Center, including those stated here and onsite at the event. AHRA and Music City Center reserve the right to ask any attendee or guest to leave the event and hotel premises at any time in the event of a suspected COVID-19 infection, exposure or symptoms.

AHRA Annual Meeting On-site COVID-19 Safety Protocols:
• Per CDC and local (Davidson County/Nashville) guidelines:
• Fully vaccinated attendees are not required to mask or socially distance. Fully vaccinated is defined as being 2 weeks post- second dose or single dose vaccine.
• Non-vaccinated attendees should wear a mask and socially distance.
• Limited masks will be available onsite; please plan to bring your own.
In following CDC, state and local guidelines regarding mask-wearing, we must rely on attendees' personal regard for their own safety, and respect for the safety of others to wear a mask if they are not fully vaccinated. We are reassured by the recent results of a confidential member survey showing that 89% of members reported they are now, or will be, fully vaccinated prior to the event.

Hand Sanitizer
• Hand sanitizer stations will be positioned throughout the meeting space.

Meals, Sessions, Exhibit Hall
• Meals: food and beverage service guidelines to reduce risks.
• Sessions: seating to meet local requirements.
• Exhibit Hall: 6-foot gaps between exhibit booths and wider aisles of 15 and 20 feet whenever possible

PARTICIPANTS - Self-Screening and Personal Accountability Commitment
Attendees’ commitment to act responsibly with respect to their own health and the health of others at the event will be critical to the success of AHRA’s Annual Meeting. AHRA expects all attendees and their guests to conduct daily self-screenings and to self-monitor for COVID-19 symptoms. Please review the CDC list of symptoms before attending the Meeting.

If you are experiencing COVID-19 symptoms or test positive for COVID-19, or are exposed to someone who has COVID-19 symptoms or tested positive for COVID-19, during AHRA’s Annual Meeting, we ask that you please promptly notify an AHRA staff member and excuse yourself from event activities. Please reference the CDC Coronavirus Self Checker at that time to obtain the CDC’s guidelines on staying away from others, testing and medical attention. AHRA, convention center, and hotel staff will work with you to determine whether and when it may be appropriate for you to return to event activities.