Exhibitor Information

WHY EXHIBIT?
AHRA’s 2020 Annual Meeting and Exposition offers exciting and productive opportunities to showcase your products and services to the most influential decision-makers in medical imaging today. You’ll visit face-to-face with current customers and meet prospective ones. AHRA provides the perfect venue to launch new products and gain real visibility. AHRA’s Annual Meeting and Exposition is just the right size for attendees to spend quality time with exhibitors. AHRA goes the extra mile to ensure that attendees come into the exhibit hall by providing complimentary lunch in the hall for attendees each day. Raffles and other incentives ensure that you have the best opportunity to connect with lots of attendees. For even more visibility, check out AHRA’s Annual Meeting sponsorship opportunities and advertising in both the show issue of Radiology Management and Convention Daily.

Reserve your exhibit space for AHRA 2020 to ensure your place at the world’s premier gathering of the most influential decision-makers in medical imaging. With more than 1,000 attendees expected in Boston next July, AHRA 2020 offers you the unique opportunity to put your products and services in front of the field’s leading decision makers.

Register as an Exhibitor Online
• View the 2020 Exhibitor Prospectus
• View the 2020 Exhibitor List/Floor Plan
• Download the Exhibitor Form (coming soon)
• Download the Sponsorship Prospectus
• Exhibitor Services Manual (coming soon)

BOOTH PRICING:
$25.00 per square foot
CORNER PREMIUM:
$150.00 per corner booth

BOOTH PACKAGE INCLUDES:
1) Listing on ahra.org exhibitor directory — before and after AHRA 2020! This listing includes a link to your company’s product categories as listed on your contract and promotes traffic to your home page, increasing exposure for your company. (If booth space is confirmed by June 12, 2020*.)
2) Unlimited complimentary exhibit hall registration(s) for your booth personnel. Registrations do NOT include boxed lunches, ticketed events, or CE credits; however, exhibitors are welcome to attend sessions. AHRA asks if a session room is filled, that exhibitors give seating priority to attendees. Ticketed items may be purchased at the onsite registration desk.
3) 8’ high backwall and 3’ high side drape (linear booths only)
4) 7” x 44” booth identification sign with company name and booth number
5) 24-hour perimeter security services
6) Registered exhibitors can rent the pre-show attendee list (mailing addresses only). The order form is included in the service manual. Post-show attendee mailing list also available. (Note: email/phone numbers not included in post-show list.)
7) First chance to reserve booth space for the 2021 AHRA Annual Meeting
*Subject to printing deadline.

Exhibit Hall Schedule:
Saturday, July 11, 2020
11:00 AM – 5:00 PM Installation
Sunday, July 12, 2020
8:00 AM – 5:00 PM Installation
Monday, July 13, 2020
7:00 AM – 9:00 AM Installation
9:00 AM – 11:00 AM Show Management Booth Inspection
11:00 AM – 2:00 PM Hall Open
(lunch served in the hall for attendees)
11:30 AM – 11:45 AM HOT SPOT! Drawing
1:00 PM – 1:15 PM HOT SPOT! Drawing
Tuesday, July 14, 2020
11:00 AM – 2:00 PM Hall Open
(lunch served in the hall for attendees)
11:30 AM – 11:45 AM HOT SPOT! Drawing
1:00 PM – 1:15 PM HOT SPOT! Drawing
Wednesday, July 15, 2020
11:00 AM – 1:30 PM Hall Open
(lunch served in the hall for attendees)
11:30 AM – 11:45 AM HOT SPOT! Drawing
12:45 PM – 1:00 PM HOT SPOT! Drawing
1:31 PM – 10:00 PM Dismantle

NOTE: Aisle carpet will be removed beginning at 1:31 PM on Wednesday, July 15. Empty crate/container return will begin approximately at 1:31 PM and take approximately four hours to complete.

Saturday, July 16, 2020
8:00 AM – 10:00 AM Dismantle
These hours are tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. A final schedule will be included in your Exhibitor Services Manual and posted online at www.ahra.org/AnnualMeeting.

All exhibit personnel are expected to make travel arrangements in accordance with the official exhibit hall schedule. As a courtesy to other exhibitors and all conference attendees, exceptions to installation and other dismantle times will not be allowed on the basis of flight times or any other travel arrangements made by an exhibiting company or any employee of that exhibiting company.

Reservation Deadline:
There is no deadline to reserve a booth.
AHRA will continue to sell booths until the hall sells out. Potential exhibitors are encouraged to submit applications early so they secure their booth of choice and to ensure a listing in the exhibitor directory. The deadline to be listed in the exhibitor directory is June 12, 2020. Any application received after this date will be processed; however, it may not be listed in any onsite publications.

Cancellation Policy:
Any exhibitor who cancels all of purchased booth space on or prior to February 24, 2020, will forfeit and pay to AHRA, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after February 24, 2020 will forfeit and pay to AHRA, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager.

QUESTIONS?
AHRA 2020 Annual Conference
Exhibits Department
512 Herndon Parkway, Suite D
Herndon, VA 20180
Phone: 703-964-1240 Ext. 170
Fax: 703-964-1246
AHRAexhibits@conferencemanagers.com

Attention: Phishing Advisory 
AHRA has become aware of unapproved companies sending emails attempting to sell AHRAs Annual Meeting registration list. This is an unauthorized action of a third party company not affiliated with AHRA. Please do not send funds and disregard these communications as AHRA does not sell its registration list through unauthorized third parties. AHRA is the exclusive provider of the Annual Meeting registration list.. If you receive a communication you are unsure of, please forward the email to AHRAexhibits@conferencemanagers.com.